APPLY FOR PERMISSION TO OPERATE A POLYCLINIC

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The application for operation license of polyclinic

No.
Document Name
Quantity
Specification
01The business license with activity of "medical examination and treatment"02The latest notarized copy
02The practicing certificate of Doctor who is responsible for professional in polyclinics (being suitable for one of specialties of a clinic)02 cert./ a personThe latest notarized copy
03The certificate of experience of doctor in charge (minimum 54 months) at register specialist01Original. According to form in Decree 41/2011/TT-BYT;
04The practicing certificates of all doctors who practice at hospital02 cert./ a personThe latest notarized copy
05A labor contract between doctors and the company01The latest notarized copy
06Declaration of medical facilities and equipment of the clinic, schema of clinic
Customers provides information on facilities and equipment for declaration.
07The license for conducting a radiation safety work of the Department of Science and Technology02The latest notarized copy
08Other personnel document of staff in hospital (receptionist, nurse, etc):
ID + Family book + Qualification + Labor contract
02The latest notarized copy
09Contract for installation of waste water treatment system + Minutes of pre-acceptance test and handover of waste water treatment system to ensure that output water meets Vietnam standard: 28.02The latest notarized copy
10A minutes of fire safety inspection02The latest notarized copy
11Service contract for collection and transportation of medical waste with Environmental services company02The latest notarized copy
12Contract or invoice for purchasing medical equipment for medical equipment business units02The latest notarized copy
13Leasing agreement of polyclinics02The latest notarized copy
14A fire protection certificate01The latest notarized copy
15An environmental protection scheme01The latest notarized copy


Note


1/. The implementation period

- The implementation period: 60 - 120 working days. 

- If customer don’t have the paper in item 14 (the fire protection certificate), the implementation period is 10-15 working days or item 15 (The environmental protection scheme), the implementation period is 30 working days 


2./ About physical foundation

- A polyclinic must have a place for patient reception, a first-aid room, a patient stay room, specialized consulting rooms and a minor operation room. The rooms in a polyclinic must satisfy the following minimum area requirement: 

     + The first-aid room is at least 12 m2 large; 

     + The patient stay room is at least 15 m2 large and has at least 2 patient beds. If the patient stay room has 3 or more patient beds, the area for each bed is at least 5 m2; 

     + The specialized consulting rooms and the minor operation room: 10 m2 


3/. Medical equipment

- A polyclinic must have sufficient medical equipment and instruments suitable to the scope of its registered professional operation. 

- Having anti-shock medicine boxes and sufficient specialized first-aid medicines; 


4/. Personnel

- A person in charge of professional and technical activities of a specialized clinic must be a doctor having a practicing certificate relevant to medical specialties registered by the clinic and having conducted medical examination and treatment for at least 54 months in such specialty. 

- Apart from the person in charge of professional and technical activities of a specialized clinic, other persons is working in this clinic and wishing to conduct medical examination and treatment must have a practicing certificate and may only conduct medical examination and treatment within the scope of their assigned jobs. 


5/. The scope of professional activities of the general clinic

Based on the existing doctor's practicing certificates, the hospital proposes a range of professional activities.